Hello and welcome to the Security Administration blog. Below you will
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industry. Please select and answer/respond to
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“3. Explain the alpha-alpha and the alpha-numeric systems of
filing records. The alpha-alpha system for filing record involves…” Next, reply
to
at least one
of your classmate's answer/responses, below their comment,
before Midnight Sunday.
1. What are three
outcomes all security surveys should have as a minimum?
2. What are the
differences between a security survey checklist and a security survey document?
3. Explain the
alpha-alpha and the alpha-numeric systems of filing records.
4. What is the primary
purpose of the control ledger in an alpha-numeric system, and what recommendations
would you propose to improve the system?
Direct any questions or concerns to me at
EMatthews@Park.edu
What is the primary purpose of the control ledger in an alpha-numeric system, and what recommendations would you propose to improve the system?
ReplyDeleteAlso called the 'dictionary method', Alpha filing is an alphabetical order of filing information. Because of the structure, index to the records are not always needed, and it permits browsing files. To improve it, careful inspection to ensure that there aren't any misfiling occurrences and fixing ensuring that name changes are clear. Also, security so that unauthorized personal cannot easily find the records.
Alphabetical order has always been a primary method of use because it helps keep all filings inn order. Organization is a primary key to running a business efficiently and accurately, so I can see why this method would be used frequently and recommended as well.
DeleteAlphabetical order is very convenient and its a pretty natural organizational method for us, Its very easy to find information that way.
Delete1. What are the three outcomes all security surveys should have as a minimum?
ReplyDeleteThe three outcomes of all security surveys should include, as a minimum, the following:
1) Identification of, and the quantifying of, all risks.
2) Measuring mitigation currently in place.
3) Verifying current programs in place.
I would also add that part of Outcome 3 ought to be the response. During the verification of current programs, there ought to be either a confirmation of their effectiveness, or an adaptation due to their ineffectiveness.
I would argue that response cannot be a part of the survey process, but would rather be a follow-up activity to be classified separately from the survey. The survey itself may take hours upon hours depending on the expanse of the property to be secured, and there should be a break between identification and remedy. Simply playing devil's advocate.
DeleteI would agree that actual response would be inappropriate at the time of the security survey. More along the lines of what I was attempting to say would be that the third objective (Verifying current programs) gives a connotation that the current programs are working and just need to be given a sort of "checkup". I think that there ought to be more of an evaluation. That is to say, that while there should be a verification, there should also be an annotated return on that verification.
Delete10-4
Delete2. What are the differences between a security survey checklist and a security survey document?
ReplyDeleteA. A security survey checklist will list off certain conditions, elements, and procedures, which can either be marked as present or missing. A security survey document will go slightly more in depth as pertains to specific details in most cases, with more wording and room for expansion in answering rather than a simple Yes or No.
I do believe that you have hit the proverbial "nail on the head", Mr. Justin. I would contend that they are different, and that they both have somewhat different intents, though they have the same/similar purpose. However, I do also contend, that both can be necessary due to the quick, but guiding nature of the checklist, and the more in depth study that the document gives. I would wonder though, if these could not easily be combined? Thoughts?
DeleteI believe if one could differentiate between the questions that can be covered by a simple answer and the questions that require a more in-depth response, then I believe a combination would be possible indeed.
DeleteI wouldn't see it being very hard at all to combine the two seeing as they both have similar jobs, The checklists job is to create the baseline data for the survey.
Delete1. What are three outcomes all security surveys should have as a minimum?
ReplyDeleteThe three outcomes that all security surveys should have as a minimum is identifying or quantifying risks, measuring mitigation, and lastly, verifying the current program.
1. What are the three outcomes all security surveys should have as a minimum?
ReplyDeleteThe three outcomes that all security surveys should incorporate, as a minimum, should include the following:
1) Identification of, and the quantifying of, all risks.
2) Measuring mitigation
3) Verifying current program.
All 3 of those outcomes are important. In order to begin a security survey, the first step will be to identify all possible risks because that's the theme of the survey. The second step would be measuring mitigation. Mitigation is how you prevent those "possible risks" from happening. The third step is verifying the current program. Looking over the current program will give the security director an idea of what his or her security program is at.
Delete1. What are three outcomes all security surveys should have as a minimum?
ReplyDeleteThree out comes that they include should be Identifying/quantifying risks, Measuring mitigation currently in place, and verifying the current program.
What are the differences between a security survey checklist and a security survey document?
ReplyDeleteA security survey checklist basically gathers information in preparation for the security survey. A security survey checklist and document are similar but they both have different purposes. I would say that the person conducting the security survey will start off with a checklist and would then turn the most important elements of the checklist into a document. The security document goes into depth and outlines questions of what elements need to be addressed.
Another difference could be that the checklist should be tailored to a particular sector, industry, or event and the survey is conducted to review.
Delete1. What are the three outcomes all security surveys should have as a minimum?
ReplyDeleteThe three outcomes of all security surveys should include, as a minimum, the following:
1) Identification of, and the quantifying of, all risks.
2) Measuring mitigation currently in place.
3) Verifying current programs in place.
Explain the alpha-alpha and the alpha-numeric systems of filing records.
ReplyDeleteAccording to the text the "alpha alpha system provides the rough or first division of materials. It cannot stand by itself in every case, so a secondary alphabetic or numeric system is necessary". This system can be best represented by using a filing system. An example used is "in filing arrested shoplifters", using S for the category of shoplifters and each name to follow as the other alpha in the alpha alpha system. In an alpha numeric system the shoplifters would be filed under S, but it would also have a numeric value to it as well to signify a case number (S-2 or S-34). The difference between the two is that the former readily identifies and stores names of people and the latter identifies and stores incidents in which people are not always known, arrested or identified.